Join us!

Executive Assistant

Hybrid (3 days per week)

Annual Salary: $75,000-95,000

The Executive Assistant will serve as a trusted partner to the President and Leadership Team and will support the firm’s objectives for team and client communication. In this role, the EA will ensure efficient operations for the President and the firm, enabling the President and Leadership Team to deliver on the organization’s mission and partnering with the President to ensure the firm’s success. The EA will anticipate needs across the business, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This role will work alongside the President and the Leadership Team to support critical decision-making. The ideal candidate will thrive in a dynamic environment, be highly organized, and be an excellent communicator. They will possess excellent judgment, diplomacy, and accountability, and maintain a focus on key priorities against business objectives. The EA will successfully oversee complex scheduling for the President, prepare documents, attend meetings, and support internal and external communications. The EA will also provide administrative support functions for the Leadership Team.

Responsibilities

• Draft internal and external communications, including agendas, talking points, presentations, stakeholder updates, and meeting minutes. Coordinate the delivery of agendas and minutes to relevant parties.

• Proactively identify process improvements that enhance the President and Leadership Team’s effectiveness and firm operations.

• Provide high-level administrative support to the President and Leadership Team, including calendar and time management.

• Prioritize and resolve competing scheduling demands and requests to align with firm priorities.

• Ensure the President and Leadership Team are prepared for meetings by gathering key materials, setting agendas, preparing materials, and coordinating follow-up items.

• Manage the President’s inbox and signature approvals with discretion and accuracy.

• Coordinate travel, logistics, and expense reporting for the President and Leadership Team.

• Prepare for, attend, and document meetings.

• Collaborate with the Business Development Team and external vendors to produce materials for events, conferences, and key engagements.

• Coordinate Leadership Team meetings, offsites, and firmwide events; manage logistics and materials.

• Drive Leadership Team members to client meetings as needed.

Requirements

• 5+ years of professional experience in fast-paced, mission-driven environments, with at least 3 years supporting a C-suite executive or acting as an Executive Assistant.

• Proven ability to balance executive support (e.g., calendar, communications, logistics).

• Exceptional organizational and time management skills, with the ability to manage multiple projects and competing priorities with poise and precision.

• Excellent written and verbal communication skills, including the ability to draft polished materials and communicate with executive presence.

• High emotional intelligence, sound judgment, and discretion in handling confidential and sensitive information.

• Proactive problem-solver with the ability to anticipate needs, analyze complex situations, and develop thoughtful solutions.

• Comfortable navigating ambiguity in a dynamic, entrepreneurial organization with evolving priorities.

• Advanced proficiency in tools such as Microsoft Office, Zoom, and Adobe Creative Suite.

• Growth mindset with an eagerness to learn, stretch across functions, and contribute to a collaborative team environment.

Innes Associates provides an excellent benefit package that includes health insurance, retirement and profit-sharing opportunities, educational reimbursement, and a generous vacation, sick leave, and holiday package. We provide a menu of other benefits, based on the individual needs of our employees.

Innes Associates is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees that builds on mutual respect for a variety of backgrounds, perspectives, and skills. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. The more inclusive we are, the better our services to our clients will be.